Social Housing Fleet Management Services

EVP Solutions has extensive experience in delivering Social Housing Fleet Management.

By allowing us to optimise your fleet, we can improve the efficiency of your organisation and save you time and money. As a result, you can focus on your customers and, importantly, helping people with high quality houses.

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Social Housing Fleet Management

Fleet Strategy

We create a fleet strategy for your fleet, aligning the organisation’s objectives with the operational requirements of the fleet.

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Fleet Procurement

We can design and execute a fully compliant tender process specifically for your fleet without relying on framework agreements.

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Social Housing Fleet Management

Electric Fleet

We also advise our clients on cost-effectively decarbonising their vehicle fleet whilst maintaining operational effectiveness.

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Case Studies

Case Study: Peabody HA & Family Mosaic

The Challenge

Scope: UK Market

Fleet: 131 vehicles including cars, LCV’s and Minibuses

Objective:  Combine two separate fleets as a result of a merger

Main Stakeholders: Procurement, HR and Senior Management

The Approach

Fleet policies covering car, van, cash and occasional use (grey fleet) drivers

Fleet risk strategy – policies and practice

Current vehicle choices

Current supplier arrangements; lease companies, other services, manufacturers etc

Vehicle service, maintenance and repair requirements

Provision of Accident Management services, short term rental services, fuel etc.

Internal review and sign off process for determining vehicle entitlement

The Results

Fleet policies rewritten to ensure in line with best practice and H&S compliant

Designed and implemented process for standardisation of vehicle choice and specification

Identified optimum future funding/leasing options and long list of suitable potential suppliers

Refined supplier specific SLAs and KPIs which were meaningful to the operational delivery of the fleet

Negotiated improved manufacturer and dealer terms.  Implemented updated terms

Created RFP specification document to allow the client to tender for future fleet requirement

Annual cost savings delivered of 11%

Services Delivered: Fleet Integration, Fleet Strategy, Fleet Procurement

Case Study: Believe Housing

The Challenge

Scope: UK Market

Fleet: 157 Commercial Vehicles

Objective:  Review strategy and run ITT to implement new supply chain

Main Stakeholders: Procurement, Asset Management Operations and Senior Management

The Approach

Complete review of the whole fleet operation in line with the overall organisational objectives through engagement of a broad range of stakeholders across the organisation.

Review of existing supply chain data, operations and service delivery capabilities.

Review of existing policies and procedures with specific focus areas of risk management and environmental impact.

Vehicle design, specification and fit out requirements.

Designed, created and ran a PCR compliant ITT process.

The Results

Change of funding method yielding an annual cost saving of £130k

Selected and implemented a new outsourced fleet management supply agreement with enhanced commercial terms and clear supplier management plan.

Implemented new processes to specifically address vehicle return condition issues with the incumbent supplier

Implemented a plan to electrify the fleet over the short, medium and long term.  Specific focus included charging infrastructure requirements, cost effectiveness and operational readiness considerations.

Streamlined the approach to fleet management through reducing the administrative burden within the organisation.

Services Delivered: Fleet Strategy & Fleet Procurement

Case Study: Facilities & Maintenance Management Co

The Challenge

Scope: UK Fleet

Objective:  Full Strategic Review

Fleet:  750 vehicles mainly light commercial vehicles

Main Stakeholders: Procurement and Operations

The Approach

Conducted a structured review of all aspects of the fleet covering vehicle funding policy, manufacturers, operational cycle, procurement, risk and environment.

Review of existing supplier agreements covering funding, leasing, manufacturer, accident management, daily rental and risk management services.

Interviewed operational stakeholders to understand the operations requirements of the fleet relating to the commercial vehicle fleet.

The Results

Opportunities identified to reduce annual running costs by 14%

Standardised commercial vehicle specifications

Re-defined the fleet management model

Reduced headcount

Enhanced supplier contracts

Streamlined operational delivery

Services Delivered: Fleet Consultancy & Fleet Procurement

Case Study: WHG

The Challenge

Scope: UK Fleet

Objective:  Tender Documentation Drafting

Fleet:  200 commercial vehicles

Main Stakeholders: Procurement and Operations

The Approach

EVP were engaged by the client to review RFP documentation prior to issue.

This involved reviewing all documents relating to:

  • Core service specification and commercial requirements
  • Vehicle specification and pricing schedule
  • Daily hire
  • Accident Management
  • Vehicle conversions
  • Telematics
  • Glass and tyres

The Results

Significant reduction in the volume of content taken to market resulting in a more focused and concise tender document

Strengthened commercial requirements to de-risk the supplier selection process over the contractual term

Enhanced contract control measures facilitating better supplier management capabilities over the contract term

Increased speed of project delivery overall

Services Delivered: Fleet Procurement

If you would like to know more about our services, please contact us or see our LinkedIn profile.