You wouldn’t build a fleet of cars out of Cat-D vehicles. Therefore you don’t want to adopt a poor fleet strategy, too.

Fleet management is a growing industry, and as more companies look to outsource their company vehicles, more information about fleet management’s best practices is available.

Why it’s essential to have a good fleet management strategy

Adopting an effective fleet strategy mindset can be a game-changer for many businesses, helping you to manage your business fleet in a way that ensures it can rise to any challenge. It can be an administrative-heavy task to manage travel within a business; that’s why it’s crucial to have an effective and reliable fleet management strategy in place.  

There are several ways that a company can get the most out of its fleet management game. We’ve put together an informative guide to some of fleet management’s best practices and how your business can adopt them. 

Don’t make your decision based on cost alone.

First of all, you need to assess all of your requirements as a business and know exactly why your fleet is essential. The following steps are the most important when putting together a fleet, and whilst you need to be aware of finances, it is vital not to let it detract from your business needs. 

Maximising fleet efficiency

Adopting an efficient company fleet is imperative for the successful operation of travel in your business over the short, medium and long. In addition, by running your fleet efficiently, you are bound to benefit from other business areas. A starting point can be to ensure you have the right size of fleet and vehicle specifications for your company and its needs. 

Additionally, it is critical to minimise off-road time to ensure you are getting the most out of your fleet.

Minimise risks

Having a dependable fleet is paramount for business efficiency and success. Therefore, maintaining a complete and comprehensive risk register is key. You are held responsible for many assets, including the well-being and safety of employees. Thus, operators must demonstrate steps to manage risk. Check out our guide to fleet risk assessments and see how EVP Solutions can help you with this critical step. 

Know the laws

Fleet managers and their drivers must follow a variety of laws and fleet legislation. These range from road safety laws, including speed limit regulations, anti-drunk driving legislation, and minimum vehicle standards requirements, to workplace health and safety regulations and even anti-smoking laws that apply to company vehicles. You can find more information on the laws and regulations here.

Protect your assets 

Insurance is imperative when running a company fleet. It is vital to have the best fit insurance for your fleet to protect your assets and people. Fleet assets are considered should anything unforeseen happen if a insurance policy is in place. Additionally, individual fleets are responsible for providing correct and timely vehicle updates on all vehicles covered by the fleet policy. 

Outsourcing maintenance

The service, maintenance, and repair of company cars and vans is an important area of fleet management. Because of the possible costs involved and for the driver, passengers, and other road users’ safety. 

Some companies may find it is more feasible to adopt an in-house strategy. That said, if you decide to keep things in-house, you’ll need to figure out the prices and logistics of what equipment you’ll need to acquire, as well as the staff you’ll need to hire. Others may choose to outsource their fleet maintenance to an expert, saving more time to focus on internal operations.

Fleet administration

Running a fleet necessitates administration at all times. From a commercial standpoint, the fleet manager must be informed of any changes that may affect vehicle availability and pricing.

Other factors to consider when choosing a fleet reporting method

Listed above are some of the most important methods to improve your fleet management strategy. However, there are a couple more details to consider. By enhancing your vehicle utilisation, you can make your fleet accessible to your employees at any time. Keeping the vehicles moving is an effective way to keep them in good health, too. Another vital factor to consider is working to achieve lower fuel consumption and costs.

Equally, to save on fuel costs and improve the environmental performance of your fleet, you could consider going electric. With the government’s 2030 ban on new petrol and diesel vehicles, now is the perfect time to electrify your company fleet. Please read our guide to Road to Zero here. 

Do you wish to add anything to our Fleet Management’s Best Practices? Do you need advice on your fleet strategy?

EVP Solutions are here to help. We gain an understanding of the business by working collaboratively with our customers, challenging where necessary, and developing a realistic and deliverable fleet management strategy that is adaptable as circumstances change.

Get in touch with a member of the team today on 0161 973 8579 or email us at