Fleet Case Studies

Our team has an unmatched depth and breadth of consultative experience in fleet management.  From the strategic to operational level, we can cover all aspects of running your fleet.  EVP has the expertise to influence every level of your business.

Customers receive the best value, with expectations met and projects delivered on time so our legacy is one that is lean, cost effective and performance driven.

EVP is completely independent of any fleet related supplier which means you will always get the right advice, all of the time.

Client: Global Cosmetics Brand

Project Description

Scope: Procurement exercise for UK and Ireland Fleet

Objective: Cost reduction and Operational Enhancements

Main Stakeholders: HR, Finance and Payroll

Fleet:  361 vehicles (UK) and 78 vehicles (IRE)

Approach: Review all elements of the vehicle policy and operational procedures to maximise running efficiency of the fleet.

Extensive analysis was undertaken as well as significant stakeholder engagement for driver populations and senior management.  Other factors such as risk, environmental impact and brand considerations were factored into output presented to UK board.

RFP process undertaken in conjunction with EU countries.  All proposed actions presented to UK Board for approval.

Results

Identification of significant risk in how mileage was accounted for.  Implemented control procedures (including new supplier) which reduced risk inherent in the existing processes and potential fines from HMRC.  £80k p/a direct saving plus elimination of HMRC intervention (£1m+)

Re-contracting £180k in year saving plus ongoing year on year benefit.  Benefit increased £100k by challenging initial re-write proposals received from supplier.

RFP results delivered immediate sign on benefit plus ongoing contractual enhancements around profit share  and early termination provisions.  Enhanced MI provision from supplier to provide further ongoing benefits.

Client: Global Security Company

Project Description

Scope: EU Fleet Review (Nordics + Benelux) and RFP for Southern ,Central & Eastern Europe

Objective: Cost reduction and Operational Enhancements

Fleet:  2,400 vehicles in N&B and 900 in S,C & E

Main Stakeholders: Finance and Operations

Approach: Reviewed all elements of the vehicle policy and operational procedures to maximise running efficiency of the fleet.  Extensive analysis was undertaken as well as significant stakeholder in specific countries.  Other factors such as risk, environmental impact and brand considerations were factored into output presented to Northern Europe Board.  Main activities involved reviewing the vehicle estate with a view to rationalising vehicle choice, increasing OEM terms and enhancing operational delivery.

RFP Process for S,C&E Europe conducted in very short timescales (8 weeks from start) in conjunction with regional Finance Directors.  Aim to look for a consolidated supplier across territories who the client could work with strategically on an ongoing basis..

Results

Nordics and Benelux – Standardised vehicle applications across countries & enhanced manufacturer discount terms resulted in 12.5% reduction in running costs (£1.6m annualised).  In some countries this was >30%.

Vehicle choice also reduced risk through more suitable specifications.  Other benefits included the enhanced ability to reallocate vehicles to smooth out mileage patterns delivering further benefit.

Southern, Central and Eastern Europe – consolidated LeaseCo selected with 6% ongoing savings vs current baselines and 225k Euro sign on bonus.  Credit issues for Greece worked through strategically to get Leasco comfortable with credit risk

Client: Industrial Engineer

Project Description

Scope: UK Fleet

Objective:  Operational and Supplier Strategy

Fleet:  170 vehicles in UK, mix of commercials and cars

Main Stakeholders: HR and Operations

Approach:  Conducted a structured review of all aspects of the fleet covering vehicle policy, manufacturers, funding, procurement, risk and environment.

Review of existing supplier agreements covering leasing, manufacturer, accident management, daily rental and risk management services.

Interviewed operational stakeholders to understand the operations requirements of the fleet relating to the commercial vehicle fleet.

Results

Identified significant opportunities with the current supply base for rebates due and enhanced commercial benefit.

Re-positioned existing supplier relationships to ensure suppliers delivering in accordance with contractual requirements.

Proposed standardising commercial vehicle fleet into specific applications.  Vehicles could be down sized and funded over different parameters with further manufacturer benefits yielding >10% reduction in running costs.

Client: Facilities Management Company

Project Description

Scope: UK Fleet

Objective:  Full Strategic Review

Fleet:  750 vehicles mainly light commercial vehicles

Main Stakeholders: Procurement and Operations

Approach:  Conducted a structured review of all aspects of the fleet covering vehicle funding policy, manufacturers, operational cycle, procurement, risk and environment.

Review of existing supplier agreements covering funding, leasing, manufacturer, accident management, daily rental and risk management services.

Interviewed operational stakeholders to understand the operations requirements of the fleet relating to the commercial vehicle fleet.

Results

Opportunities identified to reduce annual running costs by 14%

Standardised commercial vehicle specifications

Re-defined the fleet management operational model

Reduced headcount through outsourcing appropriate activity

Enhanced supplier contracts through clearer performance measures

Streamlined operational delivery

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