Fleet Risk Management

Driving at work is one of the most dangerous activities an employee will undertake, making Fleet Risk Management a critical activity within organisations. According to Brake, the road safety charity, 1,516 people were killed, and over 22,000 were seriously injured on the roads in the UK in 2020. A total of 115,584 casualties of all severities in road traffic crashes were recorded.

Managing fleet risk has many benefits for organisations. Firstly, it’s the right thing to do for both your employees and any member of the public. Many organisations manage risk in many other areas of their operations that do not have the same potential impact if something goes wrong.

There is also a significant financial benefit to managing the risk. Vehicles involved in incidents will need recovering and repairing, or replacing. In addition, there will be insurance to deal with in more severe incidents and could even lead to court cases or other proceedings, all of which absorb a large amount of administrative effort. Individuals involved may also spend time off work with the associated loss of productivity. Key personnel could also stop some areas of the business from functioning altogether. The actual cost of incidents is estimated to be many multiples of any bent metal repair cost.

Fleet Risk Management

Vehicle Policy Documents

Create bespoke policy documentation to ensure a robust fleet management framework

Vehicle Telematics and Driver Feedback

Advanced telematics with in-vehicle feedback for drivers and safety league tables

Driver Compliance Declarations

Driver acknowledgement of fleet policies, procedures and fitness to drive protocols

Detailed Risk Analytics

Comprehensive view of all risk management data, identifying key risks and interventions

Driver Licence Checks

Ensure your drivers have a valid drivers licence with our DVLA checking service from £4 per check

Driver Online Learning Modules

Tailored online training to address identified risks within the driver population

Grey Fleet Compliance

Ensure vehicles used for grey fleet use are road legal from £1.50 per vehicle per month

On Road Driver Training

Tailored driver training solutions to meet any risk related learning requirements

Total Solution | How Can We Help Manage Your Fleet Risk?

EVP offer a comprehensive ongoing fleet risk management service which constantly assesses the fleet risk within your organisation as part of your overall fleet strategy.

Our review covers all elements of the fleet including company cars, commercial vehicles, cash takers and the grey fleet.

We adopt a three-step approach:

  1. Establish the fleet risk baseline identifying what risks exist in relation to the vehicle, driver and journeys.
  2. Complete a full risk assessment establishing the likelihood and impact of each individual risk.
  3. Recommend and manage interventions to control risks.

This process has several benefits to your organisation:

  1. Enhances the safety culture of the organisation.
  2. Provides a fully auditable structure to manage the ongoing risk as it evolves, which is compliant with Health and Safety legislation.
  3. Identifies interventions that are cost-effective to implement.
  4. Reduce ongoing fleet costs through lower insurance, accident costs and lost worker productivity.

Phase 1 | Establish the Baseline

Collect information from all areas of the fleet, including company cars, vans, HGV’s as well as cash takers, daily hire and the grey fleet.  The data should cover the following:

Driver | Driver age, licence details, job role, working hours, health assessments, eyesight and incident history records

Vehicle | Vehicle type (e.g. Commercial vehicle), interior build, typical load including materials or gasses carried, towing requirement, MPG, tax, insurance and maintenance records.

Journey | Business mileage, fuel, timing, frequency, telematics data and work schedules.

Incidents and Accidents | Details of incidents, near misses, costs and employee days lost.

Policies and Procedures | Review all fleet-related policies and procedures ensuring they are up to date and reflect the latest regulator environment

Stakeholder Input | Canvass the views of staff who are using or are impacted by the vehicle fleet.

Phase 2 | Risk Assessment

Assess | Complete the risk assessment which should identify those areas of concern covering any aspect of the operation of the fleet.

Prioritise | Prioritise risks with action plans in place that have the support of senior management. Moreover, action plans should have target dates and specific owners. Finally, the senior management team should regularly review the plans.

Control | Identify and measure control measures so that you can see their effectiveness.

Phase 3 | Interventions to Manage the Risks

The risk assessment should be the ongoing blueprint for managing the risk within the organisation. For any risks you identify, you should have a plan to rectify them. Some of those risks will require active interventions by the organisation.

Interventions could include the following:

Policy | Changes to policy documentation such as the driver handbook, driving at work or company car policy. In addition, the introduction and review of policies relating to mobile phones, smoking in vehicles, distractions, health, eyesight, loading and towing.

Vehicle Selection | Changes or enhancements to vehicle selection criteria, including items such as safety equipment or driver aids

Vehicle Checks | Structured ongoing documentation and audit including walkaround checks, MOT’s and defect reporting

Driver Interventions | Driver licence checks, individual risk assessments, online e-learning and driver training.

Journey Planning | Planning journeys to avoid bad weather, accident hotspots or avoiding the journey altogether.

Training | Provide training to managers to help them manage their employees consistent with the overall fleet risk strategy.

Communications | Communicate the action plan and interventions to relevant stakeholder groups both within and outside the organisation, such as suppliers or consultants. Share information regarding the progress of activities with the entire organisation to harness a culture of fleet risk reduction. Also, ask for support with messages from senior management. Finally, make reporting available to the workforce to demonstrate the impact actions have made on the organisation and the benefits attached. Keep records of the actions you take to mitigate risk and provide a complete audit trail in the event of a severe incident.

What can we do to help?

EVP has extensive experience in helping organisations manage and improve their fleet risk mitigation strategy.

We believe that good fleet risk management is an essential part of maintaining a safe workplace and road space for all road users.

So, why not get in touch for more information on how we can optimise your organisation’s fleet risk strategy?