Fleet Procurement Services
Fleet Procurement Services from EVP Solutions deliver cost reduction, increased operational efficiency and reduced risk. Cost savings are measured to guarantee savings are delivered.
EVP are completely independent so all our recommendations are based on what is best for our customers.
The Benefits Of EVP Fleet Procurement Services
The Fleet Procurement exercises run by EVP are always focused on the outcomes as well as the process. The results we see from tenders consistently improve on current commercial arrangements through enhancing current arrangements or bringing in replacement suppliers.
Commercial benefit of lower prices and better commercial terms
Speed of delivery from project start to implementation
Lower execution, contract and delivery risk
Fleet Procurement Challenges
Fleet procurement can often be a challenge for generalist procurement category managers.
Fleet involves a complex stakeholder map. Finance, payroll, human resources and operations can all being involved in the management of the fleet. Changes to legislation and taxation, coupled with new vehicle technologies, the procurement process can be complex.
Specialist knowledge is important either to supplement internal resources or to run the exercise outright.
Our knowledge of the market reduces the timelines for the tendering and making sure the right suppliers are invited to participate in the process. We know how to frame the specification which is essential to drive the best commercial outcome from the supply chain as well as the right solution for our customers.
In addition to our well established procurement methodology, we are experienced negotiating with suppliers. We are know which procurement levers to pull in order to secure short and long-term value from the contract whilst also providing the supplier with the opportunity to make an adequate return.
We have implementation managers to guide your organization through any changes in suppliers making sure the improvements and benefits are achieved as expected.
Fleet Procurement Process
Identify The Opportunity
Project Charter – this details what the project objectives, budget, resource and timescales are.
Cost Baseline – what are the current costs, volumes and contractual arrangements
The Project Plan – provides detail on the timescales and the resources required to complete each activity
Stakeholder Map – establishes the inviduals with an interest and input into the project
Review the Supply Market
Market Profile – how does the supply market work
Business Requirements – what are the specific needs of the business which the market needs to address
Supplier Profile – who are the suppliers in the market who could fulfil the supply requirements
Value Chain – understand how suppliers deliver their products and services
Request for Information (RFI) – collect further information about suppliers to show differences in capability
Strategic Analysis – get an understanding of what is to be sourced and how it will be evaluated
Portfolio Analysis – examine all the related supply components to create an optimal mix
Value Levers – define which procurement levers will be most effective for the process
Options Generation – shortlist route to market options
Risk Assessment – what are the inherant risks associated with the shortlisted routes to market
Request for Proposal (RFP)- issue the tender explaining what services are required and expected volumes
Evaluation – independently score the tender based on key criteria and establish a shortlist
Negotiation – discuss with shortlisted suppliers how they can enhance their proposals
Contracting – formally contract with the preferred supplier
Award – award the contract and commence implementation
Contract Implementation – establish a project team to implement the contract
Contract Governance – define what governance mechanism will be used for the contract