Fleet Procurement Services

Fleet Procurement Services from EVP Solutions deliver cost reduction, increased operational efficiency and reduced risk.  Cost savings are measured to guarantee savings are delivered.

EVP are completely independent so all our recommendations are based on what is best for our customers.

The Benefits Of EVP Fleet Procurement Services

The Fleet Procurement exercises run by EVP are always focused on the outcomes as well as the process.  The results we see from tenders consistently improve on current commercial arrangements through enhancing current arrangements or bringing in replacement suppliers.

Commercial Benefit

Value

Commercial benefit of lower prices and better commercial terms

Speedy delivery

Swift Execution

Speed of delivery from project start to implementation

Lower Risk

Low Risk

Lower execution, contract and delivery risk

Fleet Procurement Challenges

Fleet procurement can often be a challenge for generalist procurement category managers.

Fleet involves a complex stakeholder map. Finance, payroll, human resources and operations can all being involved in the management of the fleet. Changes to legislation and taxation, coupled with new vehicle technologies, the procurement process can be complex.

Specialist knowledge is important either to supplement internal resources or to run the exercise outright.

Our knowledge of the market reduces the timelines for the tendering and making sure the right suppliers are invited to participate in the process.  We know how to frame the specification which is essential to drive the best commercial outcome from the supply chain as well as the right solution for our customers.

In addition to our well established procurement methodology, we are experienced negotiating with suppliers.  We are know which procurement levers to pull in order to secure short and long-term value from the contract whilst also providing the supplier with the opportunity to make an adequate return.

We have implementation managers to guide your organization through any changes in suppliers making sure the improvements and benefits are achieved as expected.

Fleet Procurement Process

Identify The Opportunity

Identify Opportunity

Project Charter – this details what the project objectives, budget, resource and timescales are.

Cost Baseline – what are the current costs, volumes and contractual arrangements

The Project Plan – provides detail on the timescales and the resources required to complete each activity

Stakeholder Map – establishes the inviduals with an interest and input into the project

Review the Supply Market

Review the Market

Market Profile – how does the supply market work

Business Requirements – what are the specific needs of the business which the market needs to address

Supplier Profile – who are the suppliers in the market who could fulfil the supply requirements

Value Chain – understand how suppliers deliver their products and services

Request for Information (RFI) – collect further information about suppliers to show differences in capability

Sourcing Strategy

Sourcing Strategy

Strategic Analysis – get an understanding of what is to be sourced and how it will be evaluated

Portfolio Analysis – examine all the related supply components to create an optimal mix

Value Levers – define which procurement levers will be most effective for the process

Options Generation – shortlist route to market options

Risk Assessment – what are the inherant risks associated with the shortlisted routes to market

Sourcing Execution

Sourcing Execution

Request for Proposal (RFP)- issue the tender explaining what services are required and expected volumes

Evaluation – independently score the tender based on key criteria and establish a shortlist

Negotiation – discuss with shortlisted suppliers how they can enhance their proposals

Contracting – formally contract with the preferred supplier

Award – award the contract and commence implementation

Contract Implementation

Implement new supplier

Contract Implementation – establish a project team to implement the contract

Contract Governance – define what governance mechanism will be used for the contract

Supplier Management (SRM) – agree with the supplier the performance measures and rhythm of review

For more information regarding fleet procurement services please read our blogs: 10 Steps to A Successful Fleet Tender; Fleet Category Management; Fleet Management Outsourcing; and Managing Supplier Change 

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