Phase 3 | Interventions to Manage the Risks
The risk assessment should be the ongoing blueprint for managing the risk within the organisation. Any risks identified should have a plan to address the risk. Some of those risks will require active interventions by the organisation.
Examples of interventions could include the following:
- Changes to policy documentation such as the driver handbook, driving at work or company car policy. Other specific policies could be introduced or reviewed relating to mobile phones, smoking in vehicles, distractions, health and eyesight.
- Vehicle selection criteria including safety equipment or driver aids.
- Vehicle checks – documentation, walkaround checks, MOT’s and defect reporting.
- Vehicle operations policies regarding vehicle loading and towing
- Driver interventions such as driver licence checks, individual risk assessments and driver training.
- Journey planning to avoid bad weather, accident hotspots or avoiding the journey altogether.
- Training should be provided to managers to help them manage their employees in a manner consistent with the overall fleet risk strategy.
The action plan as well as interventions should be communicated to relevant stakeholder groups both within the organisation as well as to those outside such as suppliers or consultants.
Information regarding the progress of activities should be shared with all the organisation to harness a culture of fleet risk reduction supported with messages from senior management. Reporting should be made available demonstrating the impact the actions have made to the organisation and the associated benefits.
Records should be kept demonstrating actions taken in respect of identified risks to provide a full audit trail in the event of a serious incident.